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Epoch Safer Community Policies 
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Joined: Thu May 12, 2016 10:23 am
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The Epoch Toronto Executive Board is committed to creating and maintaining a safe environment where all participants are treated with respect and dignity. This means that discrimination, harassment, and other forms of Out of Game (OOG) violence will not be tolerated in our community. The following policies outline ways we can ensure participants feel safe on an OOG level - because LARP is an activity that should be fun and enjoyable, even when we push our emotional or physical boundaries!

Reporting Issues

The Ombudsperson fields complaints and holds the Executive Board accountable. If you would like to submit an incident report, or ask questions about the reporting process, please e-mail or contact another member of the Executive Board. At events, you can submit an incident report using our "Incident Report Box" (located in the Inn). If you, or someone you know, is experiencing violence, harassment, discrimination or other forms of abuse from a member of the Epoch community, please tell someone you trust.


Affirmative consent is an informed, voluntary and mutual decision among all participants to engage in an activity - whether it is an event, module, quest, conversation, etc. Silence, or lack of resistance, does not demonstrate consent. Consent may also be withdrawn at any time.

Permission to Physical Role Play

All players must ask “permission to physical role play” before touching another person with their body. It helps to describe what kind of action you plan to take, e.g: “permission to physical role play - I will tie a bandage around your arm”. If the player does not give consent, you must verbally describe the intended action: “I wrap a bandage around your arm”. If you are unsure if someone is okay during role play, it is good practice to check in and ask.

Trigger Policy

All participants have the ability to opt out of an activity at any moment. If a situation makes you feel uncomfortable, or puts you in physical danger on an OOG level, you are not obligated to participate. It is unacceptable to shame or mock someone who chooses to withdraw consent and opt out of a particular activity. Players are encouraged to submit their triggers to the AD team, Ombudsperson or the President, so we can be informed of what situations require more care. We trust that players will use this option to preserve their OOG wellbeing, rather than to avoid In Game (IG) consequences.

Harassment and Discrimination

Harassment involves comments or actions that are known to be unwelcome, offensive, embarrassing, humiliating or demeaning. Discrimination involves unequal treatment based on a person’s race, gender, sexuality, ethnicity, physical or mental health and abilities, maritial status, religion, age, etc. Harassment and discrimination may be intentional or unintentional, taking obvious forms, or happening in subtle ways. This can be behaviour that persists over time, or a one-time incident. There is zero tolerance for harassment and discrimination at Epoch Toronto.

Under no circumstances is it appropriate to use real world slurs, misgender, or uphold forms of OOG harassment and discrimination during role play. There are plenty of ways to explore conflict in a fictional game setting without resorting to behaviour / language that reinforces OOG violence.

It is important to recognize that making assumptions and / or judgements about another person’s gender, race, ability, etc. can be harmful. If you mistakenly assume someone’s identity, misgender someone, use a slur, or engage in harmful role play it is best to give a brief apology and correct your behaviour. For more information on our Harassment Policy, read By-Law #09 in the Charter.


It is important to ensure that our game play does not reinforce or uphold forms of violence that people experience OOG. This means we will actively combat forms of racism such as:

Cultural Appropriation

People of Colour (POC) and other cultural minorities have the right to be heard, and we are committed to empowering them. When elements (for example: symbols, imagery and objects) of a marginalized culture are taken and used by people outside of that culture, it can contribute to harm against these groups. As a result, the club can disallow the use of these cultural elements in people’s costuming, props, and role play when requested. We encourage people’s creativity to seek non-appropriative design inspiration. If you are unsure if something is harmful, please do some research, or ask about it in the Epoch Facebook group or forum.


Painting your skin entirely black, brown, red, or yellow is not permitted. If you wish to incorporate black, brown, red, or yellow paint into your costume, please use it in combination with other colours. One of these colours cannot cover more than 50% of your face and body. Similarly, we do not allow players to dress up as, or imitate, real-world marginalized groups including, but not limited to: indigenous people, south asian people, east asian people, etc.

It is also important to respect people from marginalized groups when they express discomfort over the use of their culture / ethnicity / race in our game. Working together, we can find creative ways to express ourselves in game without contributing to OOG systems of inequality.


When we inflict harm on another person, even by accident, it is important to:
    - Recognize the harm we have caused, even if it was unintentional
    - Acknowledge the impact on the individual and the community
    - Make appropriate actions to repair harm inflicted on others
    - Educate ourselves on the impact we caused, and develop solid skills to change our attitudes and behaviour (to prevent further harm from occurring)

If you make a mistake, the best thing to do is apologize and commit to doing better in the future. Look for resources to help you learn about forms of discrimination, and try to understand the different ways that people experience OOG violence. You can also ask around, there are usually people willing to help! We all make mistakes - so let’s accept that fact and move forward.

Accountability Process

Members may file complaints to an Executive or the Ombudsperson. Executives will forward reports to the Ombud except in cases where conflicts of interest arise, or if the Ombud is the subject of the complaint - in which case the report will be filed by the Exec(s). There are no time limits to making a complaint, you can come to us when you are ready.

Members should be prepared to provide details such as: what happened, when it happened, where it happened, how often, and who else was present (if applicable). However, members will not be forced to provide any information they are not comfortable or willing to share.

- Execs / Ombud will ask for the harmful behaviour to stop.

- Execs / Ombud / community members will offer education on the issue, to explain how the behaviour is harmful. This will likely occur after initial feelings of upset / anger / defensiveness have passed.

- Execs / Ombud will encourage a group / community discussion on the topic (moderated by Execs / Ombud, keeping in mind conflicts of interest and comfort of the members).

Executives may be required to remove a person from an event if:
    - The offensive behaviour does not stop, even after being addressed.
    - The safety and wellbeing of the players is compromised.
    - The safety and wellbeing of the person in question is compromised.

Banned / suspended / removed players may re-enter the community - but only if they can display personal growth and understanding of the transgression(s) (i.e. a change in attitude and commitment to do better). In situations of violence against other player(s), the victim(s) will be consulted before a removed player is invited to return. Players wishing to re-enter must contact the Ombudsperson or an Exec.

Questions about these policies may be directed to the Ombud or the President!


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Kitty // Tempest

Tue Jun 06, 2017 10:27 am
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