NEWS

Here is the list of officers for the 2018 season:

Forum Admin, Reports to Bud:
Emily

Games Facilitator, Reports to Secretary:
Frost and Katherine

Logistics, Reports to Secretary:
Chell, Val and Mike

Lore Keepers, Reports to President:
Cas (Head) Jake, Daniel, Alli and Emily

Meal Plan, Reports to Treasurer:
Nyssa (Head)

Medical, Reports to Secretary:
Alli (Head) Cheyanne,Taz,Sean,Chell, Katherine

New Players, Reports to Marketing:
Emily, Greg, Frost

Photo, Reports to Marketing:
Nyssa

Props, Reports to Treasurer:
Gregory, Taz, Chell

Rules, Reports to President:
Rules will be announced after the March Event Week of Stories

Safety, Reports to President:
Chell (Head) Ashtin, Katherine, Xian, Sean

Webmaster, Reports to Marketing:
Bee

Mail Admin, Reports to President
Panda

Discord, Reports to Marketing
Kat and Christina

Social Media, Reports to Marketing
Katherine
Tue, Feb 20, 2018, Continue reading at the source
Hey everyone, I hope everyone has time to take a look at this post as it is incredibly important. It'll be a bit lengthy so bear with me. There are a few important things we ad's want to go over so us and you can have a smooth year.

Firstly we want to go over the nature of online rp. Me and Katherine will be handling online rp for the year. With the introduction of the discord the nature of how players interact online has changed, and I believe for the most part this is for the better. Moving forward this year players can expect the AD to be utilizing this new experience. Npc's and other entertaining stuff will be around whenever the ad's have some free time to interact with the player base. These will be fun distractions and barring a few possible minor exceptions will not be plot related. So individuals who do not like the discord don't have to worry about missing out. Additionally like everything on the discord these will all be tagless encounters. While you can still rp looting and gathering from critters. No tags will be provided at the beginning of next game, it's assumed you already used them for something. There will be no exceptions to this rule.

On to the matter of the forum, the forums are going to be used any time you want an AD to look at your posts. You want to pray to fairy post it to the forums. You want to go see a specific npc, post it to the forums. Want me to see a really cool backflip, post it to the forums. If someone comes to me and tells me take a look at this thing we're doing on the discord can you AD it. my response is always gonna be. Post it to the forums. Things that require ads to see it need to be archived so we can bring it up later if needed, or you can use said interactions later. The discord burys stuff in a day. Now for anyone who thinks I'm not watching on discord I am, I just won't be responding to things of that nature there. Also anyone who can't keep up with the discord but wants some casual rp on the forums, just make a post and I'll be happy to rp with you.

Up next contacting us. As usual everything official must go through the ad email. However if you got a quick question, or just want to chat about something, feel free to contact me or Katherine over fb. Please However do not attempt to contact Hans over Fb.

Second to last, if their are any players who want to perma cast for this year go ahead and contact us via the ad email.

Lastly it's personal plot time, for anyone interested in personal plot this year we're putting out a survey similar to last year. If you are interested in personal plot please feel free to send in the survey below to the ad email. For anyone not interested this survey is completely optional and feel free to not respond.
Thank you so much for your time. We look forward to a fun productive and volcano filled year all around.

2018 PLAYER SURVEY

Player Name:

Character Name:

Any magical items your character has:

Any demon contracts your characters has:

Any Special skills your character has:

Are you interested in personal plot (if no you can skip past the rest of the survey):

Character's short term goals (this season):

Character's long term goals (their lifetime):

What steps have they taken to achieve these goals already:

Their most important item, person, and/or value:

What personal plot would you like to see for your character:

Any comments or concerns on how we might royally mess everything up?

Your character's favorite snack (you better pick donuts!):

Any other info you just want me to know:
Mon, Feb 19, 2018, Continue reading at the source
Oh, look! A Survey!

Not mandatory, but encouraged! Please spare a few moments of your time to complete this handy dandy survey. Clicky here for the link! Doing so will help me gain insight(s) to the direction the club wants to take in the coming year!

Here's the link again!

Cross posted to the FB groups.
Tue, Feb 06, 2018, Continue reading at the source
Hey, everyone! This year we are bringing back the Creative Corners Contest!

All creative works must:
1. Be inspired by and set in the Epoch world
2. Be original and the creator must be willing to give permission for it to be posted online by Epoch Toronto. All creators will be given full credit for their work and will retain copyright.
3. Be PG in nature. Our club may be for 18+ but anyone can view our website.
4. All work should be submitted in a common electronic format. Please speak to the Marketing Executive if you are unsure about your format.
5. If your work involves another player character (a portrait for instance) you must also seek permission of the player before it is submitted.
6. The contest is open to all Epoch Toronto members except for the judges. The judges are the Executive Team of the year the contest takes place. Special accommodations may be made if Nonmembers wish to enter.
7. All work must be received on or before September 1st to qualify for the prizes.
8. Submissions should include the work and the name of the creator. Submissions can be mailed to marketing@epoch-larp.ca or given to the Marketing Executive.
9. Judges may choose to recognize runners-up and or honourable mentions as they see fit.
Prizes, Prizes, Prizes
All winners will have their works displayed in the Galleries section of the web page. Each First Place winner will receive a minor magic item or equivalent in-game item. Honourable Mentions and Runners-Up may be awarded CRPs at the Judges' discretion. Each entry will also be awarded CRPs.

We request that players only submit one entry per category. The categories are:

Best Story Best Poem (or song!) Best Digital Artwork Best Traditional Artwork Best Design of a Costume, Item, Weapon or Armour Best Other Creative Work
We are also revivifying the Photo Contest! The rules are as above, and the categories are as follows:

Grand Prize Combat shot Non combat (group) Non combat (single or pair) Place or Thing OOG Moment (single or pair) OOG Moment (group)
Good luck, and thank you for all of your creative efforts! It is my hope that this contest will allow us to better celebrate and support our community's creators and makers.
Mon, Jan 29, 2018, Continue reading at the source
Officer Positions and Responsibilities:

You can view the CRP earnings for each officer position in the CRP document.

Logistics Officer: Reports to Secretary
Logistics Officers are required log all players into an event when they arrive on site, as well as offer pre-log services (logging before an event). Logistics Officers are expected to keep all information about players' characters confidential, and will only report to the Club President when issues arise involving the investigation of a player's character. The Club President is not permitted access to the logistics files. Logistics Officers are expected to reference a player's file and answer all questions the Club President may have without showing them the character file. Between events, the Logistics Officers will update each player's file on a database. They can be contacted at logistics@epoch-larp.ca

Food Officer (Meal Plan): Reports to Treasurer
Food Officers prepare and publish a meal plan for each event and are responsible for managing the purchase and transportation of all meal plan food. Food Officers are responsible for preparing meals in advance of an event when necessary. Food Officers are also responsible for arranging the preparation of all meals while on site and for cleaning any cookware and kitchen areas used in the preparation of the meals. The Food Officers are not expected to do these chores themselves, but will have a CRP budget to reward volunteers. The Food Officer or volunteers in their service are not expected to wash the dishes or clean the kitchen mess of any individual not on the club's meal plan. They can be contacted at food@epoch-larp.ca

Safety Officer: Reports to President
Safety Officers are responsible for the safe conduct of all players on site. Safety Officers must ensure that all items brought onto site (specifically weapons and armour) are safe for use in game. Safety Officers are also required to provide a Safety Meeting which takes place the first evening of each event. The Safety Meeting is a detailed presentation about safe practices and dangerous/off-limit areas on site, presented to new members, or members returning after a year or more absence. Safety Officers must work with the New Players Committee to ensure the meeting occurs before the new player mod. They can be contacted at safety@epoch-larp.ca

Medical Officers: Report to Secretary
Medical Officers are responsible for seeing that any Member injured at an event receives prompt and appropriate medical attention. They are required to have First Aid experience, maintain an updated list of players' allergies, and have on site at their disposal a first aid kit (supplied by the club). They can be contacted at medical@epoch-larp.ca

Ombud Officer: Reports to Ombudsperson
The Ombud Officer supports the Ombudsperson in their executive role. At the Ombudsperson's discretion, and with player consent, they will receive and follow up with complaints and incident reports filed with the Ombudsperson. The Ombud Officer will forward reports to the Ombudsperson for filing (unless there is a conflict of interest), but they will not be granted access to the Ombudsperson's email account, or Google Drive. The Ombud Officer is expected to keep information about incident reports confidential. They may reference incident reports and answer any questions the Executive Board may have, to the best of their ability, without sharing the incident report(s) or betraying confidentiality. At this point in time the Ombud Officer does not have an email address for contact.

Game Facilitator: Reports to Secretary
The Game Facilitator assesses the cleanliness and organization of site before game begins Friday night. This ensures that the game begins at a reasonable time. They are also responsible for delegating clean up activities and chores needed to be done Sunday morning in order for the site to be clean and ready for inspection by the Scout Ranger. Players leaving event before Sunday morning must report to the Games Facilitator for a chore. The Games Facilitator can also be requested by the Food Officer to assign players to assist in the cleaning of the kitchen/dishes during an event. They can be contacted at gamefacilitators@epoch-larp.ca

Webmaster (Website Officer): Reports to Marketing
The Webmaster is responsible for monitoring and updating the Epoch website. Checking their email regularly at webmaster@epoch-larp.ca, they maintain regular connections with other officers and executives. They are not responsible for updates on the Facebook group page or Discord Chat website.

Social Media Officer: Reports to Marketing
The Social Media Officer is responsible for monitoring and updating the Epoch Facebook Group and Facebook Page. This includes creating Facebook Events on the public page, including all relevant registration information pertaining to Epoch LARP events or social events. The Social Media Officer is also responsible for maintaining the Epoch Pinterest account. They are not responsible for managing the Epoch Discord server. At this point in time the Social Media Officer does not have an email address for contact.

Forum Administrator: Reports to President
The Forum Administrator is responsible for monitoring and updating the Epoch Toronto Foundation forum. This includes registering new accounts, for players and characters and confirming membership status with the Treasurer. The Forum Administrator can also be contacted in making and removing in game private forum locations. They are responsible for checking the email account communications@epoch-larp.ca and maintain regular communication with other officers and executives.

Photos Officer: Reports to Marketing
The Photos Officer is responsible for taking player approved photos at Epoch events. They are responsible for providing their own camera and equipment. They are responsible to post these photos on the Epoch website. It is well recommended the posting on photos be completed in a timely fashion after each Epoch sanctioned event. Regularly checking their email address, they maintain regular communication with other officers and executives. They can be contacted at photos@epoch-larp.ca

Props: Reports to Treasurer
Props Officers work closely with the Artistic Directors or independently to construct and organize the production of props for the purpose of use at Epoch events. These props become donations for plot and become property of the Epoch Toronto Foundation. Regularly checking their email address, they maintain regular communication with other officers and executives. They can be contacted at props@epoch-larp.ca

Social Events Officer: Reports to Marketing
The Social Events Officer is responsible for booking social events between Epoch LARP events. They are responsible for recording social attendance and sending this list to the logistics officer for CRP awarding. Any Epoch player can organize and host a social event through the Social Events Officer. At this point in time the Social Events Officer does not have an email address for contact.

Grant Officer: Reports to Treasurer
The Grant Officer is in charge of finding and applying for grants on behalf of Epoch Toronto. They are responsible for checking and responding promptly to emails sent to grants@epoch-larp.ca. They are not responsible for handling funds on behalf of Epoch Toronto.

Immersion Officer: Reports to President
The Immersion Officer is responsible for decorating most common ingame areas. These areas include the Inn and, if possible, the Enclave and Scholar's Hall. The Immersion Officer is responsible for setting up red gels or screens/coverings over the lights in the Inn building. The Immersion Officer is not responsible for purchasing decorations, simply set up and take down. Decorations are to be stored on site with cast cabin items.

Discord Officer: Reports to President
The Discord Officer is responsible for monitoring and updating the Epoch Discord server. This includes keeping channel descriptions up-to-date, giving players access to the server, confirming membership status with the Treasurer, and character approvals with the player or current AD. The Discord Officer is also responsible for ensuring that online communication meets the Safer Community Policy and Online RP rules. At this point in time the Discord Officer does not have an email address for contact.

Committee Positions and Responsibilities:

New Players: Reports to Marketing
The New Players Committee is responsible for supporting new players. This is includes supplying players with the new player package and check list (located on the Epoch website). The New Players Committee is responsible for updating these documents annually. New Players Committee members are responsible for implementing and running the new player mod, which takes place the first evening of each event. Committee members are encouraged to provide new players with an In-Game and Out Of Game beginner package with items including, OOG band, bandage, foam fist, small pouch and tagged items including health potions and other beginner items subject to the President's discretion. Regularly checking their email address, they maintain regular communication with new players, as well as other officers and executives. They can be contacted at newplayers@epoch-larp.ca

Rules: Reports to President
Rules Committee members are responsible for responding to questions regarding the existing rule book. They have the ability to conclude disputes at game to continue play at events. Rules Committee members have the ability to create and structure new rules to be playtested at events. With executive approval, new rules can be added to the rule book. Committee members must be very familiar with the current rulebook. Regularly checking their email address, they maintain regular communication with other officers and executives. They can be contacted at rules@epoch-larp.ca

Lore: Reports to President
Lore Committee members are responsible for organizing, documenting and expanding on the In Game lore for Epoch's fictional world. Regularly checking their email address, they maintain regular communication with other officers and executives. They can be contacted at lorekeeper@epoch-larp.ca

For questions, please contact the Executive Team.

Thank you

Secretary Shayna Pilc
Tue, Nov 21, 2017, Continue reading at the source

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